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Facilities & Real Estate Assistant

Job id:  15136
Job location: 

London, LND, GB, EC2A 3EH


Colt is the New Standard in high bandwidth network and voice services for enterprises and wholesale customers in Europe, Asia and North America’s largest business hubs. With a global reach but a deep local presence, we are big enough to deliver and small enough to care.


About the Role:


Colt is looking for a Facilities & Real Estate Assistant to be based on-site in its Shoreditch HQ. As a key member of the global Corporate Real Estate Services team, you will be providing administrative support across all areas of the team whilst coordinating various projects and day-to-day tasks.


The role represents a fantastic opportunity for someone who is passionate about building a career within Facilities, Real Estate or Hospitality. The position will appeal to a highly motivated and driven individual with great organisation skills and an eagerness to take responsibility whilst developing their career.


Key Accountabilities:


  • Completes a broad variety of administrative tasks for the Facilities and Real Estate team including: managing an extremely active diary of appointments; completing expense reports; producing reports and business presentations to a high standard using appropriate templates
  • Arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings
  • Communicates directly, and on behalf of the team at all levels internally and externally on matters related to Facilities and Real Estate
  • Managing and coordinating various projects related to Facilities and Real Estate. Contacting and interacting with suppliers and stakeholders across the globe
  • Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Maintains discretion and confidentiality at all times
  • Supporting with research, data collection and validation, space planning and all aspects of move planning
  • Understand and assimilate financial information in relation to the projects managed by the Facilities team, including updating internal databases
  • Providing support to the UK FM on Housekeeping and Reception services audits



What you will need to succeed:


  • Experience and passion for working within Facilities and Real Estate management
  • Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders across multiple geographies
  • Expert levels of written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with a can-do attitude
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point) and numerical capabilities


In addition to offering competitive salaries and incentive plans, a range of benefits and local rewards packages are offered to staff. Colt recognises the importance of a work life balance. Some benefit examples are:

  • Flexible working and relaxed dress code
  • Two days annually to spend on volunteering opportunities
  • Flexible benefits scheme
  • Access to a virtual business school for on-going learning
  • Business mentoring

Job Segment: Facilities, Administrative Assistant, Operations, Administrative, Research

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